The name of this club shall be the "Redlands East Valley High School Band Boosters" and may be referred to as the "Band Boosters".
The purpose of this club shall be to promote and extend public relations through its moral and active support of the Redlands East Valley High School Wildcat Bands. The Redlands East Valley Wildcat Bands include the Marching Band, Colorguard, Concert Bands, Jazz Ensemble, and Chamber Ensembles. This organization will not seek to control the polices of any of the performing groups or the policies of the Band Director.
Section 1 - There shall be no limitation to the numerical membership of this club.
Section 2 - Membership shall be open to anyone subscribing to the objective of the association
Section 1 - The officers of the club shall be a President, a First Vice-President, a Second Vice-President, a Recording Secretary, a Corresponding Secretary, and a Treasurer.
Section 2 - The offices of the club, the Past-President, and the Band Director shall constitute the Executive Board.
Section 3 - At the regular meeting of the Executive Board held in November, a Nominating Committee of two (2) members shall be elected by the Executive Board. The Nominating Committee shall consist of the (2) elected from the Executive Board and the Band Director. It shall be the duty of this committee to nominate candidates to serve on the Executive Board at the monthly meeting in December. Before the election at the annual meeting in December, nominations from the floor shall be permitted.
Section 4 - The Executive Board shall be selected by ballot to serve for one year. Their term of office shall be from January 1 through December 31.
Section 5 - The Executive Board, at their first meeting, will elect a President, two (2) Vice-Presidents, Recording Secretary, Corresponding Secretary, and Treasurer from their own numbers.
Section 6 - Any officer appointed by the Executive Board before July 1st will be considered a full term officer. An officer appointed by the Executive Board after July 1st will be considered to be filling a vacancy and still be eligible to be elected to serve two (2) full terms of office.
Section 7 - Executive Board members may be elected by acclamation where there is but one candidate for any office.
Section 8 - No member shall hold more the one office at a time, and no member shall be eligible to serve more than two (2) consecutive terms in the same office.
Section 9 - No member shall be elected as an officer of the club unless that member has a student in the Redlands East Valley High School Bands. They may, however, finish serving their term if their student is no longer a member of any performing organization.
Section 10 - The officers of the club shall perform the duties prescribed by these BY-LAWS and by the parliamentary authority adopted by the club.
Section 11 - The officers serve without remuneration.
Section 12 - Attendance at all meetings by members of the Executive Board and by the Standing Committee Chairman is required.
Section 13 - After two (2) consecutive unexcused absences by a Board Member or Standing Committee Chairman, the Board may dismiss the absent member and fill this position by appointment of the President with approval of the Board.
Section 14 - The President, with the approval of the Executive Board, will appoint an officer to fill the unexpired term of an officer who resigns or is removed from office for cause.
Section 1 - It shall be the duty of the President to preside at all meetings of the club and of the Executive Board; to enforce a due observance of the BY-LAWS and parliamentary authority adopted; to see all officers, members, and committees perform their respective duties; call special meetings and appoint standing and special committees; to appoint, with the approval of the Executive Board, an officer to fill an unexpired term or vacancy on the Executive Board. The office of the President will not be a voting office unless the vote is needed to break a deadlock vote.
Section 2 - It shall be the duty of the First Vice-President to assist the President in the performance of his or her duties; to preside over the club in the absence of the President; to prepare, distribute, collect and count the ballots in all cases where ballots are required; to chair the Membership Committee and be responsible for contacting prospective members; and to perform such other duties as may be assigned by the President and/or required by the laws and usages of the club.
Section 3 - It shall be the duty of the Second Vice-President to maintain control and inventory of Band equipment and uniforms; to identify and report to the Band Director and Executive Board the need for any equipment purchases; to server as an active member of the Performance Assistance Committee; and to perform any other duties as may be assigned.
Section 4 - It shall be the duty of the Recording Secretary to keep a record of all the proceedings of the club; to have on file all committee reports; to make the minutes and records available to members upon request; to notify officers and committee members of their election or appointment; to furnish committees with whatever documents are required for the performance of their duties and to have on hand at each meeting a list of all existing committees and their members; to sign all certified copies of acts of the club; to perform such other duties as may be assigned by the President and/or required by the laws and usages of the club; and in the absence of the President and Vice-Presidents, to call the meeting to order and preside until election of a Chairman Pro Tem.
Section 5 - It shall be the duty of the Corresponding Secretary to conduct the general correspondence of the club; to maintain a file of all such correspondence; to keep the club's official membership roll and to call the roll where it is required; to send out to the membership a newsletter; to serve as an active member of the Communication Committee; and perform such other duties as may be assigned by the President and/or required by the laws and usages of the club.
Section 6 - It shall be the duty of the Treasurer to receive and deposit all funds received by the club; to make all disbursements of club funds as provided by the BY-LAWS; to keep accurate record of all financial transactions; to make a full financial report at the regular meetings of the club; to serve as an active member of the Ways and Means Committee; and perform such other duties as may be assigned by the President and/or required by the laws and usages of the club. The financial records of the club will be audited at the end of the year by an auditor appointed by the President.
Section 7 - It shall be the duty of the Treasurer to meet with the Student Accounts Representative on a regular basis. The Student Accounts Representative will be responsible for keeping records of all student transactions (credit from Booster fundraisers, credit from ASB fundraisers, and payments). The Student Accounts Representative is not an Executive Board member.
Section 8 - It shall be the duty of the Executive Board to approve plans for raising and disbursing funds of the organization, by parliamentary vote.
Section 1 - The regular meetings of the club shall be held once each month on a day selected by the Executive Board.
Section 2 - The regular meeting in December shall be for the purpose of electing Executive Board members, recieving year-end reports from officers and committees, and for any other business that may arise.
Section 3 - Special meetings may be called by the President and shall be called upon the written request of ten (10) members of the club. The purpose of the meeting shall be stated in the call. Except in cases of emergency, at least three (3) days notice will be given.
Section 4 - At all regular and special meetings, no business can be conducted unless a quorum is present. One-half of the total elected members of the Executive Board shall constitute a quorum.
Section 1 - Committees, Standing or Special, shall be appointed by the President and approved by the Executive Board and shall carry on the work of the club. The President shall be an ex-officio member of all committees except the Nominating Committee.
Section 2 - Membership Committee: The First Vice-President will chair the Membership Committee. The committee will be responsible for contacting prospective members.
Section 3 - Ways and Means Committee: The President will appoint the chairman for the committee. The Treasurer will serve as an active member. This committee will develop ideas and assure proper execution of special events such as fund-raising affairs.
Section 4 - Communications Committee: The President will appoint the chairman of this committee. This committee will be responsible for notifying all members of coming events, meetings and important news. The Corresponding Secretary will serve as an active member.
Section 5 - Performance Assistance Committee: The President will appoint the chairman of this committee. This committee will provide chaperones for all activities where chaperones are required; maintain and convey the emergency kit to all activities where needed; and collect and maintain a complete set of "Claims Waivers" and "Authorization to Consent to Treatment of a Minor" forms for each member, duly signed by their parent(s) prior to the first activity in September each year. The Second Vice-President will serve as an active member.
Section 1 - All funds collected by the club shall only be used to actively support the Redlands East Valley High School Wildcat Bands activities.
Section 2 - All disbursements shall be made by check signed by the Treasurer, the President, and/or Recording Secretary.
Section 3 - Non-budgeted disbursements shall in excess of fifty dollars ($50.00) shall not be made unless the same shall have been approved by the Executive Board.
Section 4 - All funds collected by the club shall be deposited in a savings and/or checking account in a local bank.
Section 5 - The physical year for the club shall begin on January 1 and run through December 31.
Section 6 - In the event of financial need by a student, the President, Band Director, and one officer may discuss and grant whatever they deem appropriate. An announcement of such financial aid will be made at the following Board meeting with the student's name remaining anonymous.
Section 7 - At the first meeting of the Executive Board, a budget of estimated income and expenditures for the year will be prepared for submission to the general membership.
Section 1 - The rules contained in the current edition of Robert's Rules of Order, newly revised, shall govern the club in all cases to which they are applicable and in which they are not inconsistent with these BY-LAWS and any special rules of order that the club may adopt.
Section 1 - These BY-LAWS can be amended at any regular or special meeting of the club by a two-thirds vote of the members present, provided that the amendment has been submitted to the members three (3) days prior to the meeting.
Section 1 - Upon the dissolution of the "Redlands East Valley High School Wildcat Band Boosters" and after payment of its debts, the Executive Board is required to dispose of its assets to the Instrumental Music Department of Redlands East Valley High School.
Section 1 - A copy of these bylaws shall be filed with the office of the Activities Director of Redlands East Valley High School. The Activities Director of Redlands East Valley High School shall server as the administrative liaison for all Band Boosters business or activities. Yearly, the Activities Director will review with the President of the booster club procedures as outlined in the Associated Student Body and Booster Club Finance Handbook, approved by the Superintendent's Cabinet 8-29-95 and Board Policy # 1230 School Support Organization.